JOB NOTICE

LYON COUNTY HUMAN SERVICES / A.A.R.P.

PART-TIME (20 HOURS PER WEEK)

Administrative Clerk 

Fernley Senior Center

A.A.R.P. is currently accepting applications for the part-time positions (20 hours per week) listed above for Lyon County Human Services.  You must be 55 years or older and meet income guidelines.  Interested persons may obtain an application and job description at the Lyon County Human Services Administrative office, 1075 Pyramid Street, Silver Springs, Nevada, Phone (775) 577-5009, and the Fernley Human Services office, 460 W. Main Street #109, Fernley, Nevada, Phone (775) 575-1703.

LYON COUNTY HUMAN SERVICES

AARP JOB TRAINING - ADMINISTRATIVE CLERK

DEFINITION: Under direct supervision, the Administrative Clerk may provide a variety of routine to difficult administrative and office support to various Human Services programs, which may include receptionist duties, typing and word processing, data entry, record keeping, filing, and billing; and performs other work as assigned.

DISTINGUISHING CHARACTERISTICS: This position is not a Lyon County employee, but is employed by the American Association of Retired People (AARP) as a job training program.

EXAMPLES OF DUTIES: The duties listed below are examples of the work typically performed by employees in this position.

1.                  Acts as receptionist and receives and screens visitors and telephone calls and takes messages; greets people visiting the office; knowledge and understanding of common programs/services, i.e., Social Services, Welfare, Energy Assistance Program, Nevada Rural Housing Association, etc.

2.                  Provides information on programs and services within the department and offers referrals for community services.

3.                  Types correspondence, reports, forms, and specialized documents related to the functions of the assigned unit from drafts, notes, dictated tapes, or brief instructions using a typewriter or word processor; may compose standard correspondence from brief instructions.

4.                  Enters, edits, and retrieves data and prepares periodic or special reports from computer systems following established formats and menus; may create reports, spreadsheets, and other formats using programmed software to meet departmental needs.

5.                  Prepares and updates a variety of records, forms, and reports which require the use of arithmetic calculations and consolidation of materials from several sources.

6.                  Establishes and maintains office files; researches and compiles information from files; purges files as required.

7.                  Reviews computer-produced and typed reports for accuracy, researches exemptions and makes corrections as required.

8.         Operates standard office equipment, including word processors, personal or on-line computers, fax machines, copy machines, and telephones.

9.         Opens and distributes mail, processes outgoing mail, prepares requisitions, and performs other general office support services.

10.       Indexes documents.

QUALIFICATIONS FOR EMPLOYMENT

Knowledge and Ability:

Knowledge of office practices and procedures, including; filing and the operation of standard office equipment; basic record keeping principles and practices; correct English usage, including spelling, grammar and punctuation; business arithmetic; Microsoft Word and Excel software.

Ability to learn to perform detailed office support work; operate standard office equipment including a word processor or computer terminal; organize and maintain accurate files and records; proved factual information both in person and on the telephone; accurately type at a rate sufficient to perform assigned duties.

Experience and Training:  Any combination of training, education, and experience that would provide the required knowledge and abilities.

PHYSICAL DEMANDS

Strength, dexterity, coordination, and vision to use keyboard and video display terminal for prolonged periods.

Dexterity and coordination to handle files and single pieces of paper; occasional lifting of items weighing up to twenty pounds, files, stacks of paper, reference and other materials.  Moving from place to place within the office; some reaching for items above and below desk level.

WORKING CONDITIONS

Generally clean work environment with limited exposure to conditions such as dust, fuses, odors, or noise.

April 2009